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.WorkCentre 4118 User Guide 32N00467.® Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.Unpacking.2-2 CD Contents.2-3 CD Installation.2-5 Machine Overview.2-6 Models and Options.2-6 Component Location.2-7 Control Panel Overview. 2-9 2 in 1 Control panel.2-9 Xerox WorkCentre 4118 User Guide Page i.Faxing Procedure.5-2 Dialing Methods.5-6 Basic Fax Features.5-8 Feature Description.5-8 Special Fax Features.5-10 Feature Description.5-10 Fax Forwarding.5-14 Mailbox Setup.5-15 Page ii Xerox WorkCentre 4118 User Guide.Reports Available. 8-2 Printing Reports.8-3 ControlCentre. 8-4 Installing ControlCentre. 8-4 Running ControlCentre.
8-4 Using ControlCentre.8-4 Passcode Protection. 8-7 Enable Passcode Protection.8-7 Change the Passcode.8-8 Xerox WorkCentre 4118 User Guide Page iii.LCD Error Messages.10-11 Problem and Solutions Charts. 10-14 Copying Problems.10-14 Printing Problems.10-15 Faxing Problems Solution Chart.10-17 11 Specifications.11-1 Introduction.11-2 Printer Specifications.11-3 Page iv Xerox WorkCentre 4118 User Guide.Fax Specifications.
11-4 Scanner and Copier Specifications.11-5 General Specifications.11-6 Media Specifications.11-7 12 Index.1-1 Xerox WorkCentre 4118 User Guide Page v.Page vi Xerox WorkCentre 4118 User Guide.1 Welcome Thank you for choosing the Xerox WorkCentre 4118. This product have been designed for ease of use, but to use your machine to its fullest potential take some time to read the User Guide. Introduction.1-2 About This Guide.Network Kit enables network printing including PostScript, Macintosh and Linux print and scan drivers. For instructions on unpacking and setting up the machine ready for use the Quick Install Sheets, or refer to “Getting Started” on page 2-1. Page 1-2 Xerox WorkCentre 4118 User Guide.Throughout this User Guide some terms are used interchangeably: Paper is synonymous with media.
Document is synonymous with original. Xerox WorkCentre 4118 is synonymous with the machine. The following table offers further information about the conventions used within this Guide. CONVENTION.Related Information Sources Information available for the product consists of: - This User Guide - The Quick Use Guide - The Quick Install Sheets - The System Administration Guide - The Xerox website Page 1-4 Xerox WorkCentre 4118 User Guide.If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please provide the machine serial number.
Use the space below to make a note of the machine serial number.Read these safety notes carefully before using this product to ensure you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards.This equipment is to be operated from the type of electrical supply indicated on the product data plate label.
If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organization.To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Operational Safety Information To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times. Do These: Always connect equipment to a correctly grounded power outlet.This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.This product is certified by the following Agency using the Safety standards listed. AGENCY STANDARD UL60950-1st Edition (USA/Canada) Underwriters Laboratories Inc.
ETL SEMKO IEC60950 1strd Edition (2001) This product was manufactured under a registered ISO9001 Quality system. Xerox WorkCentre 4118 User Guide Page 1-11.Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.US: AAAEQ##TXXXX. For earlier products, the REN is separately shown on the label. If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible.Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.
This equipment must not be used on party lines.Bulgaria Romania In the event of problems you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.Xerox ENERGY STAR equipment is preset at the factory to enter a 'low power' state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.' fair use' or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. Ask for Circular R21.
Xerox WorkCentre 4118 User Guide Page 1-17.Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. Page 1-18 Xerox WorkCentre 4118 User Guide.Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Xerox WorkCentre 4118 User Guide Page 1-19.Product Recycling and Disposal If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.North America Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/ environment or for recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org.Page 1-22 Xerox WorkCentre 4118 User Guide.Machine Setup.2-20 Installing Software.2-24 Xerox WorkCentre 4118 User Guide Page 2-1.( moved, push the switch to the lock position ( Scanner Module Pull open the paper tray and remove the packing material from the tray. Page 2-2 Xerox WorkCentre 4118 User Guide.Starter Toner Cartridge USB Cable Telephone Line Cord Software CD Contents User Guide CD The User Guide provides detailed information, technical specifications and procedural step by step instructions on all the features available.
Xerox WorkCentre 4118 User Guide Page 2-3.(regardless of language version) may only be used by you on or from a single Seat. A 'Seat' means each computer (a) on which the software or a portion of the software is either installed or run, or (b) from which the software is accessed. Page 2-4 Xerox WorkCentre 4118 User Guide.PC. Refer to “Installing Drivers” on page 2-24 for further information. Nuance CD The program is designed to Autorun. If this is not enabled double-click on the install.exe file on the CD.
Xerox WorkCentre 4118 User Guide Page 2-5.Standard Standard Tray Digital Copying Standard Standard Direct Printing Standard Standard Network Printing Option Option Direct Scanning Standard Standard Paper Tray 2 Option Option Cabinet and Stand Option Option Foreign Interface Option Option Page 2-6 Xerox WorkCentre 4118 User Guide.Side Cover Scanner Module Paper Release Lever Tray 1 Front Cover Paper Tray 2 NOTE: The components on each model vary, this picture represents the WorkCentre 4118 with the optional Paper Tray 2. Xerox WorkCentre 4118 User Guide Page 2-7.Document Glass Telephone Connections Paper Tray AC Power Cord Connector Paper Exit Extension Power Switch Parallel Connector USB Connector NOTE: The components on each model vary, this picture represents the WorkCentre 4118, standard configuration. Page 2-8 Xerox WorkCentre 4118 User Guide.Use to adjust the contrast level to improve output quality. Reduce/Enlarge Use to adjust copy size from 25% to 400% when using the Document Glass, and 25% to 100% using the Document Feeder. Xerox WorkCentre 4118 User Guide Page 2-9.If an error occurs, a red light displays and a message appears on the display providing further information. For a detailed description of the error messages, refer to “LCD Error Messages” on page 10-11.
Page 2-10 Xerox WorkCentre 4118 User Guide.Use to stop an operation at any time. Clear/Clear All (AC) Press once to clear a current entry e.g. An incorrect number or character entry. Press twice to clear all programmed settings, the display requests confirmation.
Xerox WorkCentre 4118 User Guide Page 2-11.CAUTION: Ensure the side cover is always open before opening the front cover. Open the front cover. If the cartridge locking lever is in the lower position, turn the lever upward until it locks into place. Page 2-12 Xerox WorkCentre 4118 User Guide.When the drum or Turn the cartridge locking lever toner cartridge downwards until it locks in place. Need to be replaced a Close the front cover and the side message cover. Xerox WorkCentre 4118 User Guide Page 2-13.AWG telephone and/or answering #26 or larger tele- communication machine.
If required, plug the cord of your extension phone into the EXT jack. Page 2-14 Xerox WorkCentre 4118 User Guide.Fast and Slow. Fast is the default mode. Some PC User’s may experience poor functionality in the default mode. If this occurs, select the Slow mode. For information about changing the USB mode, refer to “Machine Setup” on page 2-20. Xerox WorkCentre 4118 User Guide Page 2-15.The power cord must be plugged into a grounded power socket.
Press the ON/OFF switch to the ON ( I ) position. The machine displays ’Warming Up Please Wait.’.
Page 2-16 Xerox WorkCentre 4118 User Guide.Guide The Paper Trays can hold a maximum of 550 sheets of 80 g/m² (20 lb) plain paper. You can use A4, Folio, Letter or Legal size paper only. Xerox WorkCentre 4118 User Guide Page 2-17.Bypass Tray. Edge of the sheet is placed at the right side.
Ensure that the paper is positioned under the snubbers. Corner snubbers Do not fill above the Maximum Fill Line. Max Fill Line Page 2-18 Xerox WorkCentre 4118 User Guide.Refer to “Machine Setup” starting on page 2-20 to set the correct size for the Paper Tray. For more detailed information about Paper Supply, refer to the Chapter “Paper and Other Media” starting on page 4-1. Xerox WorkCentre 4118 User Guide Page 2-19.Using the “Machine Setup Options” starting on page 2-21 customize the settings to meet your requirements. Press Enter to save your selections.
Press Menu/Exit to exit each menu level and return to standby mode. Page 2-20 Xerox WorkCentre 4118 User Guide.ID, the page number, the date and time of reception and the reduction rate of the image to be printed on each page of each received transmission. The information is printed on the bottom edge of each page. Xerox WorkCentre 4118 User Guide Page 2-21.Some PC users may experience poor Slow USB implementation in the default mode. If this occurs, select Slow.
Machine ID Use to enter the fax number and name of the machine. Name Page 2-22 Xerox WorkCentre 4118 User Guide.If the received page is outside the discard margin set, it will print on two sheets of paper at the actual size. Margins can be set between 0 - 30mm (1.2'). Xerox WorkCentre 4118 User Guide Page 2-23.The following table shows Windows requirements.
ITEM REQUIREMENTS RECOMMENDED Windows 98/Me/NT 4.0/ Pentium II 400 MHz or Pentium III 933 MHz 2000 higher Windows XP Pentium III 933 MHz or Pentium IV 1 GHz higher Page 2-24 Xerox WorkCentre 4118 User Guide.Various Linux - with Network Kit option. Installing Drivers in Windows All applications should be closed on your PC before beginning installation. Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port Insert the Xerox Drivers CD into the CD-ROM drive.Choose the components you want to install and then click Next. The confirmation screen summarizes your selections. Either Click Back to reselect or Click Next to install your selections. When the setup has completed click Finish.
Page 2-26 Xerox WorkCentre 4118 User Guide.Plug the Parallel cable into the WorkCentre 4118 and connect it to your PC. Start your PC and switch on the WorkCentre 4118. Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Windows click Start and then Run. Type E:Xinstall.exe, replacing 'E' with the letter of your CD-ROM drive and click OK.Choose the components you want to install and then click Next. The confirmation screen summarizes your selections. Either Click Back to reselect or Click Next to install your selections.
Click Finish. The driver installation is now complete.
Page 2-28 Xerox WorkCentre 4118 User Guide.Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port Plug the USB cable into the WorkCentre 4118 and connect it to your Personal Computer (PC). Start your PC and switch on the WorkCentre 4118. Insert the Xerox Drivers CD into the CD-ROM drive.At the next screen click Have Disk, and browse to your CD-ROM drive. Open the Driver directory, then open the Print directory, then open the AddPrint directory and them choose the Win9x directory and click OK.
The next screen will display the Xerox WorkCentre 4118 driver, click Next. Page 2-30 Xerox WorkCentre 4118 User Guide.You can type in a name for your new printer or accept the default then click Next. Choose Yes to print a test page and click Finish. The WorkCentre 4118 driver will now be installed and a test page should print. Xerox WorkCentre 4118 User Guide Page 2-31.Test Print Open a document on the Workstation. Select the Xerox WorkCentre 4118 as the printer to which the document will be sent.
Print the selected document on the device and verify that it prints correctly. The installation process is now complete.3 Copy Digital copying is available as standard on the Xerox WorkCentre 4118. Copying Procedure.3-2 Basic Copy Features.If two tray lights display together, Status Map the Auto Tray Switching feature is active. When one tray runs out of Paper Supply paper, the machine will switch to the other selected tray. Page 3-2 Xerox WorkCentre 4118 User Guide.Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb).
Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier Specifications” on page 11-5 for full Document Feeder specifications. Xerox WorkCentre 4118 User Guide Page 3-3.Copy features, refer to “Basic Copy Features” on page 3-6, and “Special Copy Color Original Features” on page 3-9. Using the Navigation Keys, select the setting required for the feature and press Enter.
Page 3-4 Xerox WorkCentre 4118 User Guide.Enter. Continue the procedure until all the originals have been scanned. Select No when all the originals have been scanned, and press Enter. Printing commences and copies are delivered to the Output Tray.
Xerox WorkCentre 4118 User Guide Page 3-5.25 - 100% using the Enter the percentage required using the Numeric image from 25% to 400%, Document Feeder. The selected number displays. Depending on the input area Press Enter to save the selection. Page 3-6 Xerox WorkCentre 4118 User Guide.2 copies of a 3 Press Collated.
Use to produce page job will print one collated copy complete document, Use the Navigation Keys to select On and press sets. Followed by the second Enter. Complete document. Xerox WorkCentre 4118 User Guide Page 3-7.Use the Navigation Keys to select in the Bypass Tray. The Paper Type being loaded and press Enter. If using the Bypass, remember to load the required stock.
Page 3-8 Xerox WorkCentre 4118 User Guide.Press Start S.1 displays. Load Side 1 of the original on the Document Glass and press Start. Repeat for Side 2 when Press Start S.2 displays.
The machine prints both sides of the ID document on one side of paper. Xerox WorkCentre 4118 User Guide Page 3-9.If required, enter a shift amount using the Numeric margin. Keypad and press Enter. Use to enter a shift Margin amount for the top margin. Bottom Use to enter a shift Margin amount for the bottom margin. Page 3-10 Xerox WorkCentre 4118 User Guide.Select the Paper Tray containing the covers stock Front & Use to add a blank or and press Enter. Back printed front and back Select Blank or Printed depending on your cover to the copies.
Requirement, and press Enter. Xerox WorkCentre 4118 User Guide Page 3-11.Use the Navigation Keys to select N Up and page. Press Enter. 4 Up Use to print the images Select the required N Up option and press Enter. From 4 originals on to one page. Page 3-12 Xerox WorkCentre 4118 User Guide.Glass / Document Feeder Binder Holes & Border Surround Only AutoFit Glass Small Orig Only Clone Glass Small Orig Only Collate Glass / Document Feeder Not Book Center & Edges Key: =Compatible =Incompatible Xerox WorkCentre 4118 User Guide Page 3-13.Page 3-14 Xerox WorkCentre 4118 User Guide.4 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox WorkCentre 4118.
A second Paper Tray is available to purchase as an option. Loading Paper.4-2 Setting the Paper Size.The Paper Trays can hold a maximum of 550 sheets of 80 g/m² (20 lb) plain paper. To load paper, pull open the Paper Tray. Push down on the pressure plate until it locks into position. Page 4-2 Xerox WorkCentre4118 User Guide.If loading Letterhead, ensure the and if the problem design is face-up and the top continues, use the Bypass Tray. Edge of the sheet is placed at the right side. Xerox WorkCentre4118 User Guide Page 4-3.Do not allow the guide to press against the edge of the paper tightly.
Close the Paper Tray. Use the instructions “Setting the Paper Size” on page 4-8 to set the correct size for the Paper Tray. Page 4-4 Xerox WorkCentre4118 User Guide.30 sheets or 9 mm (0.35 inch) Label 10 sheets or 9 mm (0.35 inch) Cardstock 10 sheets or 9 mm (0.35 inch) The height is measured with the stack of sheets laid on a flat surface.
Xerox WorkCentre4118 User Guide Page 4-5.Adjust the paper guide to the width of the stack of print material. Ensure you have not loaded too much print media. The stack should be under the Max. Page 4-6 Xerox WorkCentre4118 User Guide.Use the Navigation Keys to select the Paper Type being loaded and Status Map Enter press Enter. Paper Supply Use the instructions “Setting the Paper Size” on page 4-8 to set the correct size for the Bypass Tray. Xerox WorkCentre4118 User Guide Page 4-7.Use the Navigation Keys to select the Paper Size required and press Enter to save the selection.
Repeat the procedure for Tray 2 Size if available, and Bypass Size. Press Menu/Exit to exit each menu level and return to Standby mode.
Page 4-8 Xerox WorkCentre4118 User Guide.Depending on paper thickness, maximum capacity may be reduced. Feed one sheet at a time through the Bypass Tray if jams occur. NOTE: For information about Media weight specifications, refer to “General Specifications” starting on page 11-6. Xerox WorkCentre4118 User Guide Page 4-9.Do not load more than 10 sheets of special media into the Bypass Tray at a time.
Verify that your labels’ adhesive material can tolerate fusing temperature of 200 C (392 for 0.1 second. Page 4-10 Xerox WorkCentre4118 User Guide.Do not feed a sheet of labels through the machine more than once. The adhesive backing is designed for one pass through the machine. Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.
Xerox WorkCentre4118 User Guide Page 4-11.Page 4-12 Xerox WorkCentre4118 User Guide.5 Fax (4 in 1 only) The Fax function is available as standard on the Xerox WorkCentre 4118, 4 in 1 only. Faxing Procedure.5-2 Dialing Methods.Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Legal (7” x 10” to 8.5” x 14” ). Refer to “Scanner and Copier Specifications” on page 11-5 for full Document Feeder specifications. Page 5-2 Xerox WorkCentre 4118 User Guide.On completion of the job, ensure the Document Feeder is closed. Select the Fax key Fax Key Press the Fax key to activate Fax mode.
The Fax key remains illuminated when selected. Xerox WorkCentre 4118 User Guide Page 5-3.Navigation Keys to select to “Dialing the incorrect number and then Methods” on Numeric Keypad page 5-6. Press the correct number. Clear/Clear All Pressing the Clear/Clear All key will delete the entire fax number entered. Page 5-4 Xerox WorkCentre 4118 User Guide.To delete a job, select the required job and press Enter.
Select Cancel Job? and press Enter. A confirmation message displays, select 1:Yes and press Enter Enter.
Navigation Keys Press Menu/Exit to exit Job Status. Xerox WorkCentre 4118 User Guide Page 5-5.Select Yes to add more originals, or No to begin transmission.
Press Enter. The machine automatically sends the fax to each of the numbers in the Group.
Page 5-6 Xerox WorkCentre 4118 User Guide.The Redial Memory in the machine retains the last 10 numbers dialled. Using the Navigation Keys, select the number required and press Enter. Press Start to dial the number. The fax is automatically scanned and sent. Xerox WorkCentre 4118 User Guide Page 5-7.Use to select the type of Mixed Use for documents with Using the Navigation Keys, select the option document being mixed text and graphics.
Required and press Enter. Photo Use for photographs. Page 5-8 Xerox WorkCentre 4118 User Guide.Also used when sending a color fax. Super Fine Use for documents containing extremely fine detail. This is available only if the remote machine also supports Super Fine resolution. Xerox WorkCentre 4118 User Guide Page 5-9.Select Start Time and enter a date and time to start the Toll Save period. Press Enter.
Select End Time and enter a date and time to end the Toll Save period. Press Enter. Page 5-10 Xerox WorkCentre 4118 User Guide.Enter. If you set a time earlier than the current time, the job will be sent at that time the following day. The originals are scanned into memory ready for sending. Xerox WorkCentre 4118 User Guide Page 5-11.Enter a 4 digit Poll Code and press Enter. To store the originals in the Bulletin Board select On.
If the Bulletin Board is not required, select Off. Press Start. The originals are scanned into memory ready to be polled. Page 5-12 Xerox WorkCentre 4118 User Guide.Using the Navigation Keys select Fax Features Feature must be enabled in Fax and press Enter. Select Secure Receive and press Enter.
Select Print and press Enter. Enter a passcode and press Enter. Xerox WorkCentre 4118 User Guide Page 5-13.Yes is displayed and press Enter. Otherwise, choose No and press Enter. If you want to delete the assigned recipient of the forwarded faxes, press until Yes is displayed and press Enter. Otherwise, choose No and press Enter.
Page 5-14 Xerox WorkCentre 4118 User Guide.Enter the passcode using the keypad and press Enter. Enter the Mailbox Id.
Using the keypad and press Enter. If you want to create another Mailbox, press until Another is displayed and press Enter. Repeat steps 6 and 7. Xerox WorkCentre 4118 User Guide Page 5-15.Mailbox Setup is displayed and press Enter. Press until Mailbox is displayed and press Enter. Press until Delete is displayed and press Enter Enter the Box Number to be deleted. Enter the Passcode for the mailbox.
Confirm the deletion. Page 5-16 Xerox WorkCentre 4118 User Guide.Using the Navigation Keys select Mailbox and press Enter. Select Store and press Enter. Enter the Box Number for the mailbox and press Enter. The originals are scanned and stored in the mailbox. The display shows the number of pages stored.
Xerox WorkCentre 4118 User Guide Page 5-17.Select Print and press Enter Enter the Box Number for the mailbox and press Enter. Enter the Passcode for the mailbox and press Enter. The contents of the mailbox are printed and deleted. Page 5-18 Xerox WorkCentre 4118 User Guide.Menu/Exit Enter Select Delete and press Enter. Enter the Box Number for the mailbox and press Enter. Enter the Passcode for the mailbox and press Enter. The contents of the mailbox are deleted.
Xerox WorkCentre 4118 User Guide Page 5-19.Enter a Start Time for the mailbox to be polled and press Enter. If you set a time earlier than the current time, the originals will be retrieved at that time the following day. The mailbox will be polled at the specified time. Page 5-20 Xerox WorkCentre 4118 User Guide.If you set a time earlier than the current time, the job will be sent at that time the following day. The originals will be sent to the mailbox at the specified time. Xerox WorkCentre 4118 User Guide Page 5-21.Using the “Fax Setup Options” starting on page 5-23 customize the settings to meet your requirements.
Press Enter to save your selections. Press Menu/Exit to exit each menu level and return to standby mode. Page 5-22 Xerox WorkCentre 4118 User Guide.Use to set fax jobs to print 2 sided, with the binding edge on the long edge. Short Edge Use to set fax jobs to print 2 sided, with the binding edge on the short edge. Xerox WorkCentre 4118 User Guide Page 5-23.Press Enter. Repeat the procedure until all the editing has been completed.
Press the Menu/Exit key when you have finished editing. The name appears in the upper line of the display. Change the name if required and press Enter. Page 5-24 Xerox WorkCentre 4118 User Guide.MSG Confirm Sets the machine to print a transmission report for every fax transmission. De-activates printing a transmission report. On-Err Sets the machine to print a transmission report only if an error has occurred. Xerox WorkCentre 4118 User Guide Page 5-25.Use to set the default option for receiving secure faxes.
To switch On, enter passcode, then confirm passcode. To switch Off, enter current passcode. Any secure faxes still in memory will be printed.
Page 5-26 Xerox WorkCentre 4118 User Guide.Call your fax number from another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, do not answer the call.
The machine requires several rings to learn the pattern. Xerox WorkCentre 4118 User Guide Page 5-27.Page 5-28 Xerox WorkCentre 4118 User Guide.6 Print Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118. Networked Printing, including a PostScript driver, is available as an option. Printing a Document. 6-2 Printer Settings.Windows 98/Millennium Edition Mac OS10.3 and Linux are supported in the optional Network Kit Your Workstation and the Xerox WorkCentre 4118 must be connected and configured for printing from these environments. A PCL print driver is supplied as standard and a PostScript driver is supplied in the optional Network Kit.Select File Print Properties or File Print Setup from within any Windows application. Select Xerox WorkCentre 4118 printer from the Printers folder, then select File Properties (or select the printer icon in the Printers folder, and click the right mouse button).Windows XP Select File Print Properties from within any Windows application.
Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder, click the right mouse button, then select Printing Preferences from the drop-down list. Page 6-4 Xerox WorkCentre 4118 User Guide.Settings made when Printer Properties are accessed through an application File menu and Print or Print Setup will remain active until the application you are printing from is closed. Xerox WorkCentre 4118 User Guide Page 6-5.Page 6-6 Xerox WorkCentre 4118 User Guide.Source Use to select the required Use to select the required paper source for a cover paper source for the job. Banner Page Use to select whether a banner page is required. Xerox WorkCentre 4118 User Guide Page 6-7.Graphic Options Provides access to additional options which allow you to select to print your output as graphics or bitmaps.
You can also select to print all text in black. Page 6-8 Xerox WorkCentre 4118 User Guide.Use Print Fonts If this option is selected the fonts which are resident on the printer will be used for the job. Collate Select to produce collated output Xerox WorkCentre 4118 User Guide Page 6-9.Select this option if you want the Watermark to print on the first page only, and not the rest of the Message Angle document. Select to print the Watermark horizontally, vertically or a specified angle.
Page 6-10 Xerox WorkCentre 4118 User Guide.The About Tab provides information about the printer driver. It provides the program version number and copyright information relating to the printer driver. Clicking on this page will connect you to the Xerox website, provided you have access to the Internet Xerox WorkCentre 4118 User Guide.Page 6-12 Xerox WorkCentre 4118 User Guide.7 Scan (4 in 1 only) Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118, 4 in 1. A color scanner is provided as standard.
TWAIN Scanner Program.7-2 TWAIN Scanning Procedure.TWAIN Scanner Program The Xerox WorkCentre 4118 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documents can be fed from the Document Feeder or placed on the Document Glass. The TWAIN driver is a program for PC printing that supports Windows 98, Windows NT4.0, Windows 2000, Windows ME and Windows XP environments.Align the stack with the left and rear edges of the tray.
Adjust the guides to just touch the edges of the originals. Xerox WorkCentre 4118 User Guide Page 7-3.TWAIN and Copier driver options. Specifications” on page 11-5. Customize the settings available on the TWAIN driver for the job, for example Image Type, Resolution, Document Type and Enlarge/Reduce. Page 7-4 Xerox WorkCentre 4118 User Guide.Scan Save the Image Select File and Save.
The image is saved and can now be used in another document if required. Remove your original from the Document Glass or Document Feeder. Xerox WorkCentre 4118 User Guide Page 7-5.From the Start menu on your desktop window, select Settings, Control Panel, and then Scanners and Camera. Double click your scanner driver icon.
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The Scanner and Camera Wizard launches. Choose your scanning preferences and click Preview to see how your preferences affect the picture. Click Next. Page 7-6 Xerox WorkCentre 4118 User Guide.Follow the on-screen instructions to edit the picture after it is copied to your computer. If you want to cancel the scan job, press the Cancel button on the Scanner and Camera Wizard. Xerox WorkCentre 4118 User Guide Page 7-7.Page 7-8 Xerox WorkCentre 4118 User Guide.8 Machine Administration The Xerox WorkCentre 4118 can be customized to meet your individual requirements. 8-2 ControlCentre.This report lists the billing counters and their current amounts.
Connect Page Provides connection information when the optional Network Kit is installed. Print All Reports Use this option to print all the available reports. Page 8-2 Xerox WorkCentre 4118 User Guide.Press the Machine Status key. Enter Machine Status Using the Navigation Keys select Reports and press Enter. Using the Navigation Keys select the required report and press Enter. The report is processed and printed. Xerox WorkCentre 4118 User Guide Page 8-3.ControlCentre ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC.
This tool also enables firmware upgrades. After setting up Fax options, creating phonebooks or setting Print options simply click Apply on the ControlCentre screen to download the new settings to the machine.Firmware Update Tab Click on the Firmware Update tab to update the firmware of the machine. This feature should be used by System Administrator only. For further information, please refer to the System Administration Guide. Xerox WorkCentre 4118 User Guide Page 8-5.Printer Tab Click on the Printer tab to set default print options.
PCL Button Click on the PCL button on the Printer tab to set options for PCL printing. Page 8-6 Xerox WorkCentre 4118 User Guide.Press Enter. FUNCTION PERMISSIONS Machine Setup Protect All Allow All Allow Tray Sizes Fax Setup Protect All Allow All Allow Speed Dials Allow Group Dials Allow Speed and Group Dials Xerox WorkCentre 4118 User Guide Page 8-7.Select Change Passcode using the Navigation Keys and press Enter. Enter the existing passcode and press Enter.
This will be blank if you have just enabled Passcode Protection Enter the new passcode and press Enter. Confirm the new passcode and press Enter. Page 8-8 Xerox WorkCentre 4118 User Guide.Enter.
Select Clear Memory using the Navigation Keys and press Enter. Select the option required and press Enter.
The choices are: System Data Fax Phone Book Fax RX History Fax TX History Xerox WorkCentre 4118 User Guide Page 8-9.Notify Toner Low New Drum Clean Drum Billing Counters These tools can also be accessed using Xerox CentreWare, refer to the System Administration Guide for more information. Check the Serial Number Press the Machine Status key.
Using the Navigation Keys select System Admin Tools and press Enter.If the System Admin Tools have already been passcode protected, type in the password and press Enter. Select New Drum and press Enter. To set the drum counter to zero, select On and press Enter.
Otherwise, select Off and press Enter to exit the selection. Xerox WorkCentre 4118 User Guide Page 8-11.If the System Admin Tools have already been passcode protected, type in the password and press Enter. Select Clean Drum and press Enter. The Xerox WorkCentre 4118 will print a special cleaning page. Billing Counters Billing can display the contents of a number of counters used in the WorkCentre 4118.
These counters are: Total Impressions - the total number of prints produced by the machine.If the System Admin Tools have already been passcode protected, type in the password and press Enter. Select Auxiliary Access and press Enter. To enable Auxiliary Access, select On is displayed and press Enter. Otherwise, select Off and press Enter. Xerox WorkCentre 4118 User Guide Page 8-13.Page 8-14 Xerox WorkCentre 4118 User Guide.Ordering Supplies.9-4 Customer Replaceable Units.9-5 Xerox WorkCentre 4118 User Guide Page 9-1.Wipe the surface of the Document Glass and CVT Glass until they are clean and dry. Wipe the underside of the Document Feeder until it is clean and dry.
Close the Document Feeder. Page 9-2 Xerox WorkCentre 4118 User Guide.Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water. Outside Areas of the Machine Use a cloth moistened with water to clean the outside areas of the machine. Xerox WorkCentre 4118 User Guide Page 9-3.Toner Cartridge 006R01278 Drum Cartridge 113R00671 To obtain supplies, contact your local Xerox representative, giving the company name, the product number and the machine serial number. Use the space below to keep a record of the telephone number.
Supplies Telephone Number.This procedure can only be performed once prior to changing the Toner Cartridge. Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. Xerox WorkCentre 4118 User Guide Page 9-5.Reinstall the toner cartridge, then lock the lever. Close the front cover and the side cover. The display shows New Toner?, select No and press Enter. The machine returns to standby.
Page 9-6 Xerox WorkCentre 4118 User Guide.This feature will be activated only when the phone number of the service company or the dealer is stored in the machine’s memory. For instructions on setting the Send Toner Low Information to On, refer to “Maintenance Tools” on page 8-10. Xerox WorkCentre 4118 User Guide Page 9-7.Replace the drum cartridge when copy/print quality becomes degraded. Pull the release latch to open the side cover. CAUTION: Ensure the side cover is always open before opening the front cover. Open the front cover. Page 9-8 Xerox WorkCentre 4118 User Guide.Pull out the used drum cartridge.
Unpack the new drum cartridge and slide it in place, making sure not to touch the surface of the drum. Xerox WorkCentre 4118 User Guide Page 9-9.The machine returns to Standby mode. If the counter is not reset, ‘Drum Warning’ may appear before the new drum reaches its maximum life. To reset the counter manually refer to the “Maintenance Tools” on page 8-10. Page 9-10 Xerox WorkCentre 4118 User Guide.LCD Error Messages. 10-11 Problem and Solutions Charts.10-14 Xerox WorkCentre 4118 User Guide Page 10-1.Follow routine maintenance schedules for cleaning areas such as the Document Glass and Control Panel.
Always set the guides in the Paper Trays to the size of the media in the tray. Ensure paper clips and paper debris do not contaminate the machine. Page 10-2 Xerox WorkCentre 4118 User Guide.If a document jams while it is feeding through the Document Feeder, ‘Document Jam’ displays and the Document Jam LED on the Status Map flashes. Details for clearing the three areas of the Document Feeder are given below. Input Misfeed Open the Document Feeder top cover. Xerox WorkCentre 4118 User Guide Page 10-3.If the jammed document cannot be easily removed, skip to Roller Misfeed.
Close the Document Feeder and reload the documents. Page 10-4 Xerox WorkCentre 4118 User Guide.Turn the release knob to enable easy removal of the misfed document from the exit area. Carefully pull the document to the right using both hands. Close the Document Feeder and reload the documents. Xerox WorkCentre 4118 User Guide Page 10-5.If there is any resistance and the paper does not move immediately when pulled, pull the release lever to open the side cover. Carefully remove the misfed paper in the direction shown. Page 10-6 Xerox WorkCentre 4118 User Guide.CAUTION: Ensure the side cover is always open before opening the front cover.
Open the front cover. Pull down on the Fuser Lever. This will release pressure on the paper. Xerox WorkCentre 4118 User Guide Page 10-7.Gently pull the paper out through the exit area. Push the Fuser Lever up. Turn the Jam Remove Lever back to the original position.
Close the front cover and side cover. Page 10-8 Xerox WorkCentre 4118 User Guide.’Bypass Jam’ displays and the Bypass Tray LED on the Status Map flashes. ’Bypass Jam’ may also occur when the paper has not fed correctly in the machine. Open the Bypass Tray and pull the paper out of the machine. Xerox WorkCentre 4118 User Guide Page 10-9.If a fault cannot be resolved by following the LCD instructions, check the troubleshooting tables in the next section - they may help to solve the problem quickly. If you need further assistance or information, please visit the Xerox website for online solutions and support: Group Not Available You have tried to select a Try again.
Check location for a group. Incompatible Remote party did not have the requested feature such as polling. Xerox WorkCentre 4118 User Guide Page 10-11.DISPLAY MEANING SOLUTION Non-Xerox Toner Cart You have used an You must use a Xerox approved cartridge. Unauthorized toner cartridge.
Operation Not Assigned The machine has no job to handle. Line Busy The remote fax did not Try again. Contact recipient to ensure remote answer.The memory has become Either delete unnecessary documents, or full. Retransmit after more memory becomes available. The transmission can also be split into more than one operation if it is a large job. Xerox WorkCentre 4118 User Guide Page 10-13.Image rubs off the copy easily Replace the paper in the tray with paper from a new package. In high humidity areas do not leave paper in the product for extended periods of time.
Page 10-14 Xerox WorkCentre 4118 User Guide.The printer driver may not Reinstall the software. Be installed properly. The Parallel port cable Use an IEEE-1284 compliant Parallel port specifications may not be cable. Xerox WorkCentre 4118 User Guide Page 10-15.The transfer roller may be Print a few blank pages to clean the transfer dirty. Incorrect fonts TrueType fonts may be Use the fonts dialog box in the Control Panel to disabled.
Enable TrueType fonts. Page 10-16 Xerox WorkCentre 4118 User Guide.Check with the party trying to send the original that there are no problems with the remote fax. Paper is not collated Ensure the machine has paper loaded. Check if a paper jam has occurred. Xerox WorkCentre 4118 User Guide Page 10-17.Refer to “Maintenance Tools” on page 8- 10 for instructions. Paper is collated but not printed. Ensure there enough toner.
Check with the party sending the fax that the original was placed correctly when scanned at the remote Fax. Page 10-18 Xerox WorkCentre 4118 User Guide.General Specifications.
11-6 Media Specifications. 11-7 Xerox WorkCentre 4118 User Guide Page 11-1.Introduction The Xerox WorkCentre 4118 adheres to strict specifications, approvals and certifications.
These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state.